WOULD YOU CONSIDER SERVING?

WE KNOW THAT YOUR TIME IS VALUABLE AND THAT IT COMES AT A PREMIUM. OUR CHILDREN GROW UP TOO FAST AND OUR FREE TIME IS LIMITED. SO WHY SHOULD YOU CONSIDER SERVING ON OUR ADVISORY COUNCIL?

1. WE VALUE YOU, YOUR OPINIONS, YOUR TALENT, AND YOUR TIME!

2. WE BELIEVE THAT YOU CAN MAKE A DIFFERENCE WITHOUT IT DRASTICALLY IMPACTING YOUR TIME.

3. YOU VALUE OUR COMMUNITY, EDUCATION, AND BELIEVE IN THE POWER OF PLAY.


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LET’S BE FRIENDS

WOULD YOU GIVE US 1% OF YOUR TIME FOR OUR CAUSE - (50 hrs/yr)

ADVISORY COUNCIL HOURS OF SERVICE

50 total hours a year

Purpose:

The Advisory Council of Huey’s Hideaway serves as a critical community champion of the museum. Members of the Advisory Council share their gifts in service to our mission by providing our organization with their professional expertise; their diverse knowledge of constituent perspectives; their connections to local, national or international resources, colleagues or peers; their philanthropic support or other forms of needed assistance.


The Advisory Council has no governing function within the organization, however, the goal is to help facilitate board turnover and allow for critical feedback. Furthermore, the Council members will be ex officio members of the board and can serve on various committees. Board of Directors elects their replacements from the Advisory Council.


Reasons for creating an Advisory Council:




  • Provides a means for involving people who are willing to give critical assistance but have limited time

  • Provides a means for involving people who would have been good candidates for the board of directors, but who are unable to serve right now

  • Provides a way to keep critical supporters connected to the organization

  • Creates a direct link to important professional and technical expertise

  • Energizes Advisors as ambassadors for the organization in the community

  • Recognizes individuals for their distinguished service

  • Assists in efforts to increase philanthropic support

  • Enlists help from others without enlarging the governing board Structure:

  • Elected by Executive Director to serve Up to two, three-year terms

  • Open invitation to attend board meetings, but in a nonvoting capacity

  • Act annually in some significant way to support the organization’s mission (e.g. expert advice, door opening, funding or fundraising)

  • Allow the organization to publicize their name and participation on the Council, list name on letterhead and other communications

  • Attend events such as the annual meeting and special gatherings

  • Keep informed about plans, activities, and needs of the organization

WHAT ARE THE REQUIREMENTS?
— WE ASK THAT YOU BECOME A MEMBER IF YOU ARE NOT ALREADY AND YOU BELIEVE WHOLEHEARTEDLY IN OUR MISSION AND IN THE COMMUNITY.
WHAT IS IN IT FOR ME?
— GREAT QUESTION! YOU HAVE BEEN HAND SELECTED BECAUSE SOMEONE BELIEVES THAT YOU HAVE INCREDIBLE POTENTIAL TO IMPACT THE WORLD AROUND YOU. YOU OPINIONS MATTER TO US AND WE WANT YOU TO BE ABLE TO VOICE THEM. YOUR NAME WILL BE LISTED ON OUR WEBSITE AND ON OUR DOCUMENTS ALONGSIDE OUR BOARD MEMBERS. IT IS OUR HOPE THAT ONE DAY YOU WILL JOIN THE BOARD WHEN YOU HAVE MORE TIME AND FEEL LIKE YOU CAN FILL THESE INCREDIBLE SHOES.
DO I NEED TO SERVE ON A COMMITTEE?
— NO, HOWEVER, THE MORE HELP WE HAVE THE MORE LIKELY WE WILL REACH OUR GOAL OF RAISING $268,000 - BEING DEBT FREE, AND FULLY SELF-SUSTAINING.
CAN I BRING MY CHILDREN?
— YES! WHAT ARE WE DOING THIS FOR IF NOT FOR OUR CHILDREN. MUCH CAN ALSO BE DONE VIRTUALLY AND FROM HOME. I WANT ALL PARENTS TO BE ABLE TO SPEND AS MUCH TIME WITH THEIR LOVED ONES AS POSSIBLE IN MEANINGFUL AND INTENTIONAL WAYS. YOUR SERVICE IS AN EXAMPLE AND A POWERFUL LESSON BY WHICH WE CAN EDUCATE THE NEXT GENERATION IN THE EMPOWERING WORK THAT COMES FROM VOLUNTEERING. THE CAVEAT HOWEVER IS SOME EVENTS AND PLANNING WILL REQUIRE HANDS ON EFFORTS THAT MAY REQUIRE SITTING FOR YOUR CHILDREN.
WHAT IF I NEED TO TAKE A STEP BACK?
— THERE ARE NO FORMAL COMMITMENTS, HOWEVER, WE KINDLY REQUEST YOU GIVE US YOUR ALL-AMERICAN TRY FOR ONE YEAR.
DO I HAVE TO COME TO EVERY MEETING?
— NO, YOU CAN EVEN CALL IN! WE HAVE BOARD ACCESS VIA OUR WEBSITE WHERE YOU CAN REVIEW EVERYTHING THAT IS GOING ON. YOU CAN ALSO PHONE IN AND JUST LISTEN. SORRY, YOU DON'T GET TO VOTE .



CHAIR BOARD OR COMMITTEE CHAIR RESPONSIBILITIES



The chair's duties and responsibilities include, but are not limited to, the following;

The Chair shall:

  1. In consultation with the Executive Director, schedule dates, times and location for meetings. These will be scheduled through Google Calendar using the Director Email. People are able to meet in person or via Google Hangout/ Hangout Meet. I would like to move towards virtual meetings if possible due to the lack of closed and private space at Huey’s Hideaway during open hours.



  2. Ensure meeting are called and held in accordance with Huey’s Bylaws.



  3. In Establish and confirm an agenda for each meeting via ASANA.



  4. Ensure the meeting agenda and relevant documents are circulated to the members of the committee 1 day in advance of the meeting



  5. Officiate and conduct meetings. Our goal is to keep these meetings under 1 hr.

  6. Ensure minutes are complete and accurate, retained, included and reviewed at the next meeting. This can be done within ASANA and do not need to be official. These minutes will be used when reporting back during monthly meetings and are available for review by all members with access to ASANA.



Committee Guidelines and Responsibilities

Finance Committee

The Finance Committee is led by the board treasurer to oversee the creation of the budget, monitor, and report on the financial status and activities of Huey's Hideaway, ensure the financial sustainability on a monthly basis.

Fundraising Committee

The Fundraising Committee is led by the Vice President and works directly with the Executive Director to create and implement various fundraising campaigns and events. Together with members, they develop a strategy and goals that align with the Finance Committee’s budget and overall financial needs of the museum. Committee members aid the Coordinator in planning and executing Fundraising events.

Customer Experience Committee

Customer Experience Committee creates and implements recruitment and retention programs to increase and maintain membership or broad community engagement.

This committee monitors the presence of the organization’s brand and ensures that the products, services, and programs of the organization remain relevant to the audience. The committee makes recommendations to Finance as to where funds should be allocated to ensure viability.

Outdoor Planning Committee - Ad Hoc - 5 years

Outdoor Planning Committee is responsible for keeping the overall strategic planning process on task and updating the board monthly.

The focus of this Committee is to take initial rendering and drawings supplied by Executive Director via Landscape Architects and Designers and work directly with volunteers, contractors, and businesses to bring the overall vision to life.

Once this initial Phase is complete this committee's goal is to brainstorm and develop a plan for how to best utilize the space to meet our overall vision and goal for education resource, creative play, and programming needs.

The second Phase will include developing and constructing the Sponsored Exhibits that have been raised by the Fund Raising Committee. Outdoor Planning Committee will give options based on Fundraising's perimeters for Exhibit Sponsorship. These will be constructed based on the Committee’s specifications and vision. It is not the responsibility of the Sponsors to develop the exhibit. This will be done to ensure an overall aesthetic and cohesion that meets the requirements set by the Executive Director.

The space is to be developed over the next 5 years. In that time, the goal is to work directly with the Fundraising Committee & Finance Committee to stay within budget and strategic planning goals.

Furthermore, Outdoor Planning Committee has the ability to create a subcommittee that pertains to Outdoor Programming. Working with Customer Experience Committee, this sub-committee is able to work directly with the Coordinator to help develop, produce, and staff Outdoor Programming.

With the help of UW-Extension and Taylor County Forestry Department, this sub-committee will develop long-term programming that is able to receive funding from both the City of Medford and fulfills the requirements of the Forestry Department to receive funding from the University of Wisconsin - Stevens Point.

 

EXCITED TO BECOME A HUEY’S ADVOCATE & ADVISORY COUNCIL MEMBER!?

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